Accounts Payable Representative

Company: St. Luke's University Health Network
Location: Allentown
Posted on: May 24, 2023

Job Description:

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.The Account Payable Representative performs accounting tasks related to the processing of vendor invoices, check requests, and employee expense reimbursements accurately, timely, and in accordance with Network policies. Maintain accurate and reconciled records of vendor accounts.
JOB DUTIES AND RESPONSIBILITIES:

• Review all requests for Accounts Payable disbursements for proper documentation in addition to compliance of IRS guidelines, General Accepted Accounting Procedures (GAAP), and Network policies.
• Process vendor credits, vendor invoices, check requests, and employee reimbursements; prioritizing using department business rules operating an OCR database.
• Review non-purchase order invoices; identify department manager to obtain approval and expense coding, process upon completion of approval.
• Review purchase order invoices; process by matching invoice to authorized purchase order and route all discrepancies to Materials Management.
• Process vendor credits; verifying original invoice was paid, identify short pays, or offsets by vendor
• Process employee expense reimbursements; auditing submission ensuring adherence to IRS guidelines and Network policies, in addition to frequently returning submissions to requestors for non-compliance.
• Process check requests; auditing submission ensuring adherence to IRS guidelines and Network policies.
• Utilize AP Automation software to manage various work queues for invoice processing; New, Awaiting Manager Approval, Invoice Approval Response, Check Request, and Employee Reimbursement. Upload files and content as needed to support all transactions.
• Reconcile daily preliminary payment report to validate payment accuracy.
• Assist assigned team member on leave; including but not limited to daily payment reconciliations, emails, phone calls, and urgent disbursement requests.
• Maintain up-to-date vendor files; contacts, addresses, and payment methods.
• Manage vendor relationships in order to avoid credit holds, and offer alternative payment methods to assist in increasing purchasing card rebates.PHYSICAL AND SENSORY REQUIREMENTS: Sitting up to 7 hours per day, 3 hours at a time. Continuously uses fingers and hands for typing, data entry, etc. Uses upper extremities to lift up to 30 pounds and to operate various office machines. Frequently crouches, bends, and reaches above shoulder level to retrieve files. Hearing as it relates to normal conversation and telephone. Seeing as it relates to general vision, near vision and peripheral vision. Visual monotony when reading reports and reviewing computer screen. Sitting up to 7 hours per day, 3 hours at a time. Continuously uses fingers and hands for typing, data entry, etc. Uses upper extremities to lift up to 30 pounds and to operate various office machines. Frequently crouches, bends, and reaches above shoulder level to retrieve files. Hearing as it relates to normal conversation and telephone. Seeing as it relates to general vision, near vision and peripheral vision. Visual monotony when reading reports and reviewing computer screen.
  EDUCATION:Bachelor's Degree required in Accounting or Business Administration, or High School Graduate with at least 4 years Accounts Payable Experience.
  TRAINING AND EXPERIENCE: 4 years experience in Accounts Payable. Proficient in use of Microsoft Office (Windows PC Environment), including the ability to operate computerized accounting and spreadsheet programs. Knowledge of general accounting principles, and regulatory standards.
  SCHEDULE:Normally day shift but may require other shifts and weekends as needed based on the needs of the department. Minimum 40 hours per week. Working remotely available.
  
  Please complete your application using your full legal name and--current home address. --Be sure to--include--employment history for--the past seven (7) years, including your present employer.-- Additionally, you are--encouraged to upload a current resume, including all work history, education, and/or certifications and--licenses, if applicable. --It is highly recommended that you create a profile at the conclusion of submitting your first application. --Thank you for your interest in St. Luke's!!

Keywords: St. Luke's University Health Network, Allentown , Accounts Payable Representative, Other , Allentown, Pennsylvania