Manager Accounts Payable
Company: St. Luke's University Health Network
Location: Allentown
Posted on: March 9, 2023
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Job Description:
St. Luke's is proud of the skills, experience and compassion of
its employees. The employees of St. Luke's are our most valuable
asset! Individually and together, our employees are dedicated to
satisfying the mission of our organization which is an unwavering
commitment to excellence as we care for the sick and injured;
educate physicians, nurses and other health care providers; and
improve access to care in the communities we serve, regardless of a
patient's ability to pay for health care.Responsible for system
implementations and troubleshooting. Prepare various federal and
state annual tax filings. Manage purchasing card programs and cash
flow for payment processing. Administer Concur travel and expense
reimbursement solutions. Review aging reports to ensure invoices
are handled timely. Administer Berkone invoice workflow and monitor
work queues. Assist with internal and external audits.JOB
TITLE:-------------------------- Accounts Payable
Manager------------------------------------------------------------------------------------------------------DEPARTMENT:----------
Accounting ServicesREPORTS:------------------------------ Director,
Network Accounts Payable
JOB SUMMARYManages the SLUHN Accounts Payable Representatives and
Employee Reimbursement Specialist ensuring their work meets
established productivity and other performance standards.-- Assume
the responsibility of the Network Accounts Payable Director during
their absence. Responsible for various disbursement processes while
adhering to proper controls and cash flow requirements established
by management.The intent of this job description is to provide a
summary of the major duties and responsibilities of this position
and shall not be considered as a detailed description of all the
work requirements that may be inherent in the position
relationships.
WORK PERFORMEDJOB DUTIES AND RESPONSIBILITIES:
ESSENTIAL FUNCTIONS:
Perform Accounts Payable Representatives and Employee Reimbursement
Specialist yearly performance appraisals
Onboard and train new team members.
Responsible for maintaining/improving AP department work rules
creating efficiencies while ensuring accurate entry of invoices,
check requests and expense reports.--
Responsible for daily processing of multiple disbursements types
(ACH, Check, PCard, AMEX BIP) for all SLUHN entities ensuring
proper payment controls are adhered to while maintaining cash flow
requirements established by management
Review payments in the Wells Fargo and American Express portal to
ensure payments settled, assist and troubleshoot vendor inquires
regarding such payments.
Responsible for processing payment reconciliations for all payment
types utilizing McKesson MFM, Berkone and Excel
Responsible for strategically managing cash flow while maximizing
discounts and maintaining payments of priority vendors, physicians
and employees
Responsible for the Concur Travel and Expense Reimbursement
solutions.
Assume role of AP Director during their absence.
Assume daily Demand Check and Epic Patient Refund --processing
during Customer Service Specialist absence
Assume P-Card program responsibilities during P-Card Specialist
absence
Assist with the preparation and generate annual tax filing in
accordance with the IRS regulations for Form1099-Misc.
reporting.
Enforce PA State Act 43 tax withholding, remit withholdings on-line
to the state and file annual return.
Monitor PA Unemployment accounts on-line to ensure accounts are
current, process all invoice payments on-line per the PA State
portal.
Processes and maintains documentation and controls for voided
checks.
Reviews and resolves ACH return payments reports from cash
management.
Ensure vendor statements are reviewed and aged invoices are
addressed by the team.-- Work with the team/vendor/management to
resolve complex vendor outstanding balance reconciliations to
ensure SLUHN and vendor records are in agreement
Reviews aged trial balance utilizing MFM reporting on a monthly
basis to ensure compliance with SLUHN AP standards.
Reviews and manages Accounts Payable Representatives invoice, check
request and employee reimbursement work queues in Berkone to ensure
productivity standards and equitable distribution and vendor
assignments.
Monitor invoice aging in Berkone to ensure invoices are processed
timely.
Reconcile the Berkone queues to HEFM for those that have aged to
ensure document in the correct status.
Post Accrued Receipts and Undistributed Voucher entries for
month-end.
Assists department management with their inquiries regarding
expenses charged to their departments and/or generating of reports
requested.
Prepares and post various journal entries into the MFM --general
ledger.
Assists Department Director with new system implementations and
ensures AP Staff are trained in new applications and work
processes
Assists with various internal and external audits conducted both
independently and during fiscal year end
Prepare accounts payable files for record retention. Examples
include but are not limited to daily payment reconciliations and
ACH payment files.--
System Administrator/Analyst for the Berkone Invoice Imaging
Software, including troubleshooting and/or coordinates technical
service order, upgrades, and training all network management for
invoice approval
Troubleshoots and/or coordinates technical service orders for
internal issues with AP Staff PC's
Troubleshoots and/or coordinates technical service order for
Standard Registers check processing software
Troubleshoots and/or coordinates technical service orders for
McKesson Financial AP processing software
Responsible for downloading open invoice file from various vendor's
website, including but not limited to McKesson Pharmacy, prepare
file and import invoices to the MFM system for payment
processing.
Assist IT Team with maintaining and troubleshooting the various
custom scripts for the Wells Fargo and American Express purchasing
card programs.
Prepares monthly statistical data of staff workload as well as
quarterly statistics and updates Excel files for AP Director
Maintains adherence to established administrative and departmental
policies and procedures
Maintains confidentiality of all materials handled within the
Network/ Entity as well as the proper release of information.--
Complies with Network and departmental policies regarding issues of
employee, patient and environmental safety and follows appropriate
reporting requirements.--
Demonstrates/models the Network's Service Excellence Standards of
Performance in interactions with all customers (internal and
external).----
Demonstrates Performance Improvement in the following areas as
appropriate: Clinical Care/Outcomes, Customer/Service Improvement,
Operational System/Process, and Safety.
Demonstrates financial responsibility and accountability through
the effective and efficient use of resources in daily procedures,
processes and practices.
Complies with Network and departmental policies regarding
attendance and dress code.--
OTHER FUNCTIONS:Other related duties as assigned--
PHYSICIAL AND SENSORY REQUIREMENTS:Sitting up to 7 hours per day,3
hours at a time.-- Continuously uses fingers and hands for typing,
data entry, etc. Uses upper extremities to lift up to 30 pounds and
to operate various office machines.-- Frequently stoops, bends, and
reaches above shoulder level to retrieve files.-- Hearing as it
relates to normal conversation and telephone.-- Seeing as it
relates to general vision, near vision and peripheral vision.--
Visual monotony when reading reports and reviewing computer
screen.
POTENTIAL ON-THE-JOB RISKS:--------------None
MOST COMPLEX DUTY:Troubleshooting various system application issues
and managing Accounts Payable Staff and their work queues-- for a
very large high volume network.
SUPERVISION (RECEIVED BY AND/OR GIVEN TO):Received by Senior
Director Network Accounts PayableGiven to a staff of Accounts
Payable Representatives and Data Clerk
COMMUNICATIONS:Excellent verbal and written communication skills to
work with staff and all levels of hospital network personnel,
management, vendors, and auditors
ADDITIONAL REQUIREMENTS:
EDUCATION:Bachelor's degree in Accounting required
TRAINING AND EXPERIENCE:
Keywords: St. Luke's University Health Network, Allentown , Manager Accounts Payable, Executive , Allentown, Pennsylvania
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