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Executive Secretary

Company: Selective Insurance
Location: Allentown
Posted on: July 16, 2019

Job Description:

Location US-PA-Allentown Experience (Years) 5 Category Administrative Services Status Full-Time Regular FLSA Status Non-Exempt/Hourly Job ID 6520 Travel % 0-5% Relocation Cost 0 Overview As our Executive Secretary you will provide advanced secretarial and administrative support to senior executives. Prepares reports, manuals, agendas, and correspondence. Maintains sensitive and confidential files, records, and information. Gathers, complies, analyzes, and conveys information pertaining to superior's office and responsibility. Handles all requests tactfully and confidentially. Responsibilities * Screens telephone calls. Handles calls tactfully and/or determines which subordinates or other departments are best suited to handle call. Takes telephone messages. * Utilizes word processing software to create, update, and prepare for distribution correspondence, memorandums, presentations, reports, agendas, articles, binders, charts/graphs, logs, lists, worksheets, etc. Proofreads final work to ensure a high quality product. * Maintains close and highly responsive relationship to the day-to-day activities of the principal(s). Relieves principal(s) of routine administrative duties. * Opens and distributes mail. Maintains and coordinates executive's calendar and diary system. Arranges and coordinates travel, expense reporting and/or meeting plans. Greets visitors when appropriate. * Maintains filing system and secures confidential information. Keys information into system, follows-up for missing information, processes check requests, * Attends meetings and takes meeting minutes. * Performs work and/or projects associated with department ie., organizing events, road shows, department moves, meetings/activities, orders supplies, processes memberships/dues, invoices. * Screens visitors for executive. * Complies and analyzes data, develops and distributes reports, may perform licensing function, prepares and files government reports/statistics/filings, etc. Qualifications * College degree preferred * 5+ years executive secretarial experience * Must be proficient with a variety of software/hardware including Word, PowerPoint, Outlook, and Excel. * Must be able to work independently. Selective is an Equal Employment Opportunity employer. Selective maintains a drug-free workplace. Options

Keywords: Selective Insurance, Allentown , Executive Secretary, Administration, Clerical , Allentown, Pennsylvania

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