Administrative Coordinator
Company: Robert Half
Location: New York City
Posted on: January 29, 2026
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Job Description:
Job Description Job Description We are looking for an
experienced Administrative Coordinator to support the Offices of
the President and Vice President of Development in New York, New
York. This is a Contract position requiring a proactive and
detail-oriented individual who thrives in an executive office
environment. The ideal candidate will handle a variety of
administrative tasks with a high level of confidentiality and
attention to detail, contributing to the smooth operation of the
organization. Responsibilities: • Manage scheduling needs,
including donor meetings and follow-ups, ensuring all calendar
entries are accurate and timely. • Coordinate internal and external
meetings by organizing participant attendance, arranging room and
IT setups, ordering catering, and preparing necessary materials. •
Organize bi-monthly All Staff meetings by creating agendas,
collecting and compiling presentation materials, and overseeing
catering, IT, A/V, and room arrangements. • Prepare for monthly
Leadership meetings, including confirming attendance, drafting
agendas, and taking detailed minutes for distribution. • Arrange
travel for the President, including booking accommodations,
preparing itineraries, creating briefing documents, and managing
reimbursements. • Provide administrative support for the Vice
President of Development, such as scheduling meetings, coordinating
outreach, and handling travel arrangements. • Process monthly
expense reports and invoices, ensuring accurate and timely
submissions. • Execute special projects as assigned by the
President’s Office and Vice President of Development. • Maintain a
high level of discretion and confidentiality when managing
sensitive information.• Minimum of 3-5 years of experience
supporting C-suite executives in a detail-oriented environment. •
Strong organizational skills with the ability to manage multiple
priorities effectively. • Exceptional discretion, confidentiality,
and integrity in all tasks. • Collaborative and flexible approach
to work, with a genuine interest in the organization’s mission. •
Proficiency in Microsoft Office Suite, including Word, Excel, and
PowerPoint. • Ability to work independently as well as
collaboratively within a team setting. • High level of accuracy and
attention to detail in all responsibilities. • Experience with
Salesforce is preferred but not required.
Keywords: Robert Half, Allentown , Administrative Coordinator, Administration, Clerical , New York City, Pennsylvania
