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Manager Accounts Payable

Company: St. Luke's University Health Network
Location: Allentown
Posted on: January 26, 2023

Job Description:

St. Luke's is proud of the skills, experience and compassion of its employees. The employees of St. Luke's are our most valuable asset! Individually and together, our employees are dedicated to satisfying the mission of our organization which is an unwavering commitment to excellence as we care for the sick and injured; educate physicians, nurses and other health care providers; and improve access to care in the communities we serve, regardless of a patient's ability to pay for health care.

Responsible for system implementations and troubleshooting. Prepare various federal and state annual tax filings. Manage purchasing card programs and cash flow for payment processing. Administer Concur travel and expense reimbursement solutions. Review aging reports to ensure invoices are handled timely. Administer Berkone invoice workflow and monitor work queues. Assist with internal and external audits. JOB TITLE: Accounts Payable Manager

DEPARTMENT: Accounting Services

REPORTS: Director, Network Accounts Payable

JOB SUMMARY

Manages the SLUHN Accounts Payable Representatives and Employee Reimbursement Specialist ensuring their work meets established productivity and other performance standards. Assume the responsibility of the Network Accounts Payable Director during their absence. Responsible for various disbursement processes while adhering to proper controls and cash flow requirements established by management.

The intent of this job description is to provide a summary of the major duties and responsibilities of this position and shall not be considered as a detailed description of all the work requirements that may be inherent in the position relationships.

WORK PERFORMED

JOB DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Perform Accounts Payable Representatives and Employee Reimbursement Specialist yearly performance appraisals

Onboard and train new team members.

Responsible for maintaining/improving AP department work rules creating efficiencies while ensuring accurate entry of invoices, check requests and expense reports.

Responsible for daily processing of multiple disbursements types (ACH, Check, PCard, AMEX BIP) for all SLUHN entities ensuring proper payment controls are adhered to while maintaining cash flow requirements established by management

Review payments in the Wells Fargo and American Express portal to ensure payments settled, assist and troubleshoot vendor inquires regarding such payments.

Responsible for processing payment reconciliations for all payment types utilizing McKesson MFM, Berkone and Excel

Responsible for strategically managing cash flow while maximizing discounts and maintaining payments of priority vendors, physicians and employees

Responsible for the Concur Travel and Expense Reimbursement solutions.

Assume role of AP Director during their absence.

Assume daily Demand Check and Epic Patient Refund processing during Customer Service Specialist absence

Assume P-Card program responsibilities during P-Card Specialist absence

Assist with the preparation and generate annual tax filing in accordance with the IRS regulations for Form1099-Misc. reporting.

Enforce PA State Act 43 tax withholding, remit withholdings on-line to the state and file annual return.

Monitor PA Unemployment accounts on-line to ensure accounts are current, process all invoice payments on-line per the PA State portal.

Processes and maintains documentation and controls for voided checks.

Reviews and resolves ACH return payments reports from cash management.

Ensure vendor statements are reviewed and aged invoices are addressed by the team. Work with the team/vendor/management to resolve complex vendor outstanding balance reconciliations to ensure SLUHN and vendor records are in agreement

Reviews aged trial balance utilizing MFM reporting on a monthly basis to ensure compliance with SLUHN AP standards.

Reviews and manages Accounts Payable Representatives invoice, check request and employee reimbursement work queues in Berkone to ensure productivity standards and equitable distribution and vendor assignments.

Monitor invoice aging in Berkone to ensure invoices are processed timely.

Reconcile the Berkone queues to HEFM for those that have aged to ensure document in the correct status.

Post Accrued Receipts and Undistributed Voucher entries for month-end.

Assists department management with their inquiries regarding expenses charged to their departments and/or generating of reports requested.

Prepares and post various journal entries into the MFM general ledger.

Assists Department Director with new system implementations and ensures AP Staff are trained in new applications and work processes

Assists with various internal and external audits conducted both independently and during fiscal year end

Prepare accounts payable files for record retention. Examples include but are not limited to daily payment reconciliations and ACH payment files.

System Administrator/Analyst for the Berkone Invoice Imaging Software, including troubleshooting and/or coordinates technical service order, upgrades, and training all network management for invoice approval

Troubleshoots and/or coordinates technical service orders for internal issues with AP Staff PC's

Troubleshoots and/or coordinates technical service order for Standard Registers check processing software

Troubleshoots and/or coordinates technical service orders for McKesson Financial AP processing software

Responsible for downloading open invoice file from various vendor's website, including but not limited to McKesson Pharmacy, prepare file and import invoices to the MFM system for payment processing.

Assist IT Team with maintaining and troubleshooting the various custom scripts for the Wells Fargo and American Express purchasing card programs.

Prepares monthly statistical data of staff workload as well as quarterly statistics and updates Excel files for AP Director

Maintains adherence to established administrative and departmental policies and procedures

Maintains confidentiality of all materials handled within the Network/ Entity as well as the proper release of information.

Complies with Network and departmental policies regarding issues of employee, patient and environmental safety and follows appropriate reporting requirements.

Demonstrates/models the Network's Service Excellence Standards of Performance in interactions with all customers (internal and external).

Demonstrates Performance Improvement in the following areas as appropriate: Clinical Care/Outcomes, Customer/Service Improvement, Operational System/Process, and Safety.

Demonstrates financial responsibility and accountability through the effective and efficient use of resources in daily procedures, processes and practices.

Complies with Network and departmental policies regarding attendance and dress code.

OTHER FUNCTIONS:

Other related duties as assigned

PHYSICIAL AND SENSORY REQUIREMENTS:

Sitting up to 7 hours per day,3 hours at a time. Continuously uses fingers and hands for typing, data entry, etc. Uses upper extremities to lift up to 30 pounds and to operate various office machines. Frequently stoops, bends, and reaches above shoulder level to retrieve files. Hearing as it relates to normal conversation and telephone. Seeing as it relates to general vision, near vision and peripheral vision. Visual monotony when reading reports and reviewing computer screen.

POTENTIAL ON-THE-JOB RISKS:

None

MOST COMPLEX DUTY:

Troubleshooting various system application issues and managing Accounts Payable Staff and their work queues for a very large high volume network.

SUPERVISION (RECEIVED BY AND/OR GIVEN TO):

Received by Senior Director Network Accounts Payable

Given to a staff of Accounts Payable Representatives and Data Clerk

COMMUNICATIONS:

Excellent verbal and written communication skills to work with staff and all levels of hospital network personnel, management, vendors, and auditors

ADDITIONAL REQUIREMENTS:

  • Must be able to reconcile vendor statements with AP system aged trial balance
  • Confidentiality required
  • Ability to problem solve independently
  • Must be able to meet deadlines on a recurring basis QUALIFICATIONS)

    (MINIMUM)

    EDUCATION:

    Bachelor's degree in Accounting required

    TRAINING AND EXPERIENCE:
    • Minimum 3-5 years' experience in processing of automated accounts payable data in large multi entity corporate environment
    • Excellent customer service skills required
    • Must be proficient in Excel and Outlook
    • Accounts Payable Management experience strongly preferred Certified Accounts Payable Professional (CAPP) preferred
      WORK SCHEDULE:

      Monday - Friday, 40 hours/week minimum. Additional time as needed to complete assignments and meet deadlines.

      Please complete your application using your full legal name and current home address. Be sure to include employment history for the past seven (7) years, including your present employer. Additionally, you are encouraged to upload a current resume, including all work history, education, and/or certifications and licenses, if applicable. It is highly recommended that you create a profile at the conclusion of submitting your first application . click apply for full job details

Keywords: St. Luke's University Health Network, Allentown , Manager Accounts Payable, Accounting, Auditing , Allentown, Pennsylvania

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